30 Days after Receiving Contract:
The contract must be signed, the 10% non-refundable deposit (check payable to Lake Yale Baptist Conference Center), a statement of faith or purpose of your group (first time guests), and a certificate of liability insurance* are to be mailed to Lake Yale Baptist Conference Center (39034 CR 452, Leesburg, FL 34788).
*Certificate Requirements: The liability certificate must be valid for the dates of your contract and reflect the Florida Baptist Convention as an “additional insured” as follows: Florida Baptist Convention, d/b/a Lake Yale Baptist Conference Center, 39034 CR 452, Leesburg, FL 34788. It can be obtained from your group’s liability insurance agent and is a matter of information only and confers no rights upon the certificate holder. Such certificate does not amend, extend, or alter the coverage afforded by the policies listed within the certificate.
60 Days Prior to Arrival:
The 30% non-refundable deposit is due at this time. Any additional packages providing other options to your contract must be negotiated at this time and an updated contract will be issued. This Updated Contract must be signed and returned to our office within five (5) days of this transaction. After this time, the group is responsible for a minimum of 80% (100% for groups with 25 or fewer guests) of the total contracted dollar amount. Written requests to variations in meal and pool times are due at this time as well. Note: If you reduce the number of people on your contract, Lake Yale Baptist Conference Center reserves the right to reduce your meeting space proportionately.
14 Days Prior to Arrival:
Approximately twenty-one days prior to your arrival a package of information will be mailed to you. It will contain important information about specific needs of your group (i.e. lodging and meeting room floor plans and set up, meal counts, and break request forms). All completed forms are due as well as a copy of the program and any other special needs fourteen days prior to your arrival.
Day before Event:
Any adjustments to the counts in your packages need to be made and a final bill will be prepared. Commuters must be registered at this time. Cancellations will not be accepted after this date.
Day of Event:
Arrive at Lake Yale’s main office to receive your welcome packet and keys (unless other arrangements have been made in advance). Final payment is due at this time. Our office is open from 8:00 a.m. to 5:00 p.m. Monday through Friday.